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Administrative Assistant at NHS

Full Time
  • Full Time
  • Nottingham, England
  • 23949/ANNUAL GBP / Year
  • Salary: 23949/ANNUAL

Website NHS

Administrative Assistant NHS in Nottingham, England

Band 4

Main area
Respiratory Medicine
Band 4
Full time – 37.5 hours per week (N/A)
Job ref
City Campus
£23,949 – £26,282 N/A
Salary period
25/01/2023 23:59

Job overview

An exciting opportunity has arisen for a Targeted Lung Health Checks (TLHC) Administration Coordinator to joining our Lung Cancer Service. We are looking for someone with a keen eye for detail, able to accurately input data and confident in the use of technology. The successful candidate will be a conscientious and enthusiastic team player with excellent organisational and communication skills.

Main duties of the job

In addition to the below summary you need to familiarise yourself with full job description and person specification documents attached to this advert.

The targeted lung health checks (TLHC) programme is a new and ground-breaking flagship programme of work in England which will contribute to the ambition of the NHS Long Term Plan to improve early diagnosis and survival for those diagnosed with lung cancer.

The TLHC Administration Coordinator will be responsible for navigating patients referred into NUH as a result of significant findings on their TLHC CT scan. On the most part these findings will be a suspected lung cancer but a number other findings requiring secondary care intervention will be referred into NUH. The TLHC coordinator will work collaboratively with the wider screening project team to provide a seamless pathway for patients.

Working for our organisation

Nottingham University Hospitals (NUH) was established in 2006 and we are one of the biggest and busiest NHS Trusts in the country and provide services to over 2.5 million residents of Nottingham.

NUH are, by any measure, a large, complex, person-centred organisation. With over 17,000 employees from a wide range of professional backgrounds, they are one of the region’s largest employers.
Nottingham University Hospitals NHS Trust have various staff benefits. Some of the benefits of working for NUH include;

  • Access to the Staff Wellbeing programme including our 24hour staff advice and emotional support service, financial advice service, a staff physiotherapy service and staff support networks
  • Access to Spiritual and Pastoral Care Services
  • Salary sacrifice schemes
  • Cycle to work and travel passes
  • NHS discounts
  • Flexible working

Details of these and other benefits can be found on our intranet pages which you will have access when you commence with Team NUH.
Within Respiratory Medicine itself we are a diverse team and are keen to promote diversity and equality, so we encourage applications from people with diverse backgrounds. This post is great opportunity to provide a springboard for future career aspirations.

Detailed job description and main responsibilities

Please see the attached job description and person specification for main duties and responsibilities.

Person specification

Training & Qualifications

Essential criteria

    • Good all round education (i.e. 2 GCSEs at equivalent of grade 4 or above including English), or equivalent demonstrable experience in a similar role.
    • NVQ level 4 in administration or equivalent demonstrable experience.


Essential criteria

    • Experience in a customer/patient services environment, dealing with the members of the general public.
    • Experience of working and liaising within a multidisciplinary team.
    • Experience of using computerised systems including Microsoft Office (eg Word and Excel)

Desirable criteria

    • Experience of working with an NHS Acute Trust.

Communication and relationship skills

Essential criteria

    • Must be able to clearly and accurately convey information both written and verbally to different audiences including patients, GPs, managers, administration colleagues and clinicians.
    • Ability to work as part of a team and quickly adapt to changing situations.

Analytical and Judgement skills

Essential criteria

    • Ability to work to defined policy, procedures, practice and instructions.
    • Ability to recognise and advise speciality managers on operational issues and matters arising.
    • Aptitude for detail and accurate data entry skills.

Planning and organisation skills

Essential criteria

    • Demonstrates excellent organisational/co-ordination/work prioritisation skills and meticulous attention to detail.


Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.

We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are currently under-represented at NUH.

Covid-19 vaccination: remains the best way to protect yourself, family, colleagues and our patients/service users from the Covid-19 virus. We continue to encourage our current and potential colleagues to get vaccinated. For helpful advice and information about the Covid-19 vaccination and how to access visit:

Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.

Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.

Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet

Salary: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

Skilled Workers Visa: We welcome applications from individuals who require a skilled worker visa in line with the Home Office regulations. NON-UK/NON SETTLED candidates may not be appointed, if a suitably qualified and skilled UK/SETTLED candidate is successful at interview stage as it is unlikely that the Trust is able to satisfy the Home Office Visa requirements

ID and Right to work checks: NUH authenticate all ID and right to work documentation such as passports, visa’s and driving license through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.


  • Transfer of information: If I have previous NHS service – I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Department confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.
  • Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£41.90 for enhanced and £21.90 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month’s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.

Apply Here

About NHS

CEO: Amanda Pritchard
Revenue: $5 to $25 million (USD)
Size: 10000+ Employees
Type: Government
Year Founded: 1946

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